Proofsource and Gmail: pitches that come from a real person
For agency workspaces, each team member connects their own Gmail. Pitch emails and replies then leave from that person's address, so they read as personal and land in the inbox. Proofsource keeps within safe daily limits, sends once, and reads delivery events back so you see what arrived.
| Member | Mailbox | Sent today | Limit |
|---|---|---|---|
| Asha | asha@northwindagency.example | 14 | 30 |
| Marcus | marcus@northwindagency.example | 9 | 30 |
| Priya | Not connected | – | – |
Proofsource and Gmail, in short
The facts, ready to quote.
- Stage
- Live for agency workspaces
- Connects with
- Google sign-in per member, in Settings, Email and calendar
- Access it needs
- Permission to send as the member and to read delivery events
- Where it shows
- Settings, Email and calendar, and the Gmail mailboxes card in the agency integrations hub
- Pace
- Safe daily limits per mailbox, and each email is sent once
- Not the same as
- Gmail as a read-only knowledge source, which is a separate card and is Coming soon
Live Live applies to agency workspaces only. A brand workspace that is not an agency does not see the mailboxes card.
Why we love Gmail
In the makers' own words, from their own pages. Proofsource builds on it, never around it.
Spam and phishing filtered before you see it
Gmail says it blocks the great majority of spam, malware and dangerous links before they reach the inbox, which is why a real, well-kept mailbox is a good place for outreach to live.
From gmail.comSecurity that stays out of the way
Messages are encrypted, suspicious mail is flagged with a warning, and Confidential Mode lets a sender set an expiry and limit forwarding and copying.
From gmail.comConnected to the rest of your work
Gmail works with desktop mail apps and lets you start a chat, a Meet call or a shared document straight from a message, so email is a hub rather than a silo.
From gmail.comHow Proofsource uses Gmail
Sends agency pitches and replies from each member's own Gmail, inside safe daily limits, and reads delivery events back.
- Know
Find the prospect who is losing
The prospect scan shows which buyer questions ChatGPT, Perplexity and the other engines answer with a competitor, not the prospect.
- Act
Draft the pitch and the reply
Proofsource writes a short, specific pitch from that evidence, and drafts replies in the agency Inbox for a person to review.
- Ship
Send from the member's own Gmail
After approval the email leaves from that member's mailbox, inside daily limits, and is sent once rather than repeated.
- Prove
Read delivery back
Delivery events are read back, so the pipeline shows what was sent, delivered and answered.
Set up Gmail in 4 steps
Open Settings, Email and calendar
Each agency member connects their own mailbox. Nobody shares a login or sends as someone else.
Sign in with Google
You approve sending as yourself and reading delivery events, and no password reaches Proofsource.
Set the pace
Proofsource sends inside safe daily limits for the mailbox, so a mailbox is never flooded.
Send your first approved pitch
Approve a pitch from the pipeline or a reply from the Inbox. It goes from your Gmail, and you can disconnect the mailbox in the same screen.
Hi Sam, when I asked ChatGPT and Perplexity which returns and exchanges app an online store should use, Liftback was not named once. Here is the short report and the first fix I would ship.
What you unlock with Gmail
Personal, not bulk
Every pitch leaves from a real member's mailbox, with their name on it.
Sent once
Approved emails go out one time, so nobody gets a repeat.
Replies in the Inbox
Draft answers with AI and send them from the same mailbox.
Safe daily limits
Each mailbox has a pace that protects its reputation.
Delivery read back
See what was delivered and answered, not just what was queued.
A pipeline that moves
Prospects, pitches and replies sit in one agency pipeline.
Google AI OverviewsGoogle AI Mode
Questions about Proofsource and Gmail
What does Proofsource send through Gmail?
Pitch emails and replies that a person on your agency team approved. They leave from that person's own Gmail address, inside safe daily limits, and each one is sent once.
Who can connect a mailbox?
Each member of an agency workspace connects their own mailbox in Settings, Email and calendar. The mailbox card is for agency workspaces only.
What access does it ask for?
Permission to send as the member and to read delivery events. Proofsource never sees your password.
How do I disconnect?
Use Disconnect on the mailbox in Settings, Email and calendar. Proofsource can no longer send from or read events for that mailbox.
What does Live mean for this card?
It is open to agency workspaces and sending real pitches and replies. Gmail as a read-only knowledge source is a separate card that is Coming soon.
How does this help AI visibility?
Outreach is how an agency turns a scan into a client. Pitches built from the engines' own answers show a prospect where ChatGPT, Perplexity, Claude, Gemini and the others leave them out, and the agency then fixes and proves it.
Will it send too much?
No. Proofsource paces each mailbox inside safe daily limits and does not repeat an email that has already been sent.
Pairs well with Gmail
Put Gmail to work for your AI visibility.
Scan your brand, connect Gmail, and see what AI says about you on up to 10 engines.
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